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INSTITUTIONAL RESEARCH: COMMON DATA SETS

The Common Data Set (CDS) initiative is a collaborative effort among postsecondary schools, colleges, and universities and publishers as represented by the College Board, Peterson’s, and U.S. News & World Report. The main purpose of this template is to improve the quality and accuracy of information as the student’s transition into higher education while reducing the reporting burden on educational institutions. 

The CDS is a set of standards and definitions of data items guided by higher education surveys used by the Department of Education – Integrated Postsecondary Education Data Systems (IPEDS).  Each of the higher education surveys conducted by the participating publishers incorporate some or all items from the CDS as well as unique items proprietary to each publisher.   

CDS – Prior Years

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C.
FIRST-TIME, FIRST-YEAR (FRESHMAN) ADMISSION
Applications
C1 First-time,
first-year, (freshmen) students: Provide the number of degree-seeking,
first-time, first-year students who applied, were admitted, and enrolled
(full- or part-time) in Fall 2018. Include early decision, early action, and
students who began studies during summer in this cohort. Applicants should
include only those students who fulfilled the requirements for consideration
for admission (i.e., who completed actionable applications) and who have been
notified of one of the following actions: admission, nonadmission, placement
on waiting list, or application withdrawn (by applicant or institution).
Admitted applicants should include wait-listed students who were subsequently
offered admission.
C1 Total first-time, first-year (freshman) men who applied  
C1 Total
first-time, first-year (freshman) women who applied
 
       
C1 Total
first-time, first-year (freshman) men who were admitted
 
C1 Total
first-time, first-year (freshman) women who were admitted
 
       
C1 Total
full-time, first-time, first-year (freshman) men who enrolled
 
C1 Total
part-time, first-time, first-year (freshman) men who enrolled
 
       
C1 Total
full-time, first-time, first-year (freshman) women who enrolled
 
C1 Total
part-time, first-time, first-year (freshman) women who enrolled
 
C2 Freshman wait-listed
students (students who met admission requirements but whose final admission
was contingent on space availability)
  Yes No
C2 Do you have a policy of placing students on a
waiting list?
  X
C2 If yes, please answer the questions below for Fall
2018 admissions:
 
C2 Number of
qualified applicants offered a place on waiting list
N/A
C2 Number accepting a place on the waiting list N/A
C2 Number of wait-listed students admitted N/A
  Yes No
C2 Is your waiting list ranked? N/A N/A
C2 If yes, do you release that information to students? N/A N/A
C2 Do you release that information to school
counselors?
N/A N/A
Admission Requirements
C3 High school completion
requirement
C3 High school diploma
is required and GED is accepted
X
C3 High school diploma
is required and GED is not accepted
 
C3 High school diploma
or equivalent is not required
 
C4 Does your institution
require or recommend a general college-preparatory program for degree-seeking
students?
C4 Require  
C4 Recommend  
C4 Neither require nor
recommend
X
C5 Distribution of high
school units required and/or recommended. Specify the
distribution of academic high school course units required and/or recommended
of all or most degree-seeking students using Carnegie units (one unit equals
one year of study or its equivalent). If you use a different system for
calculating units, please convert.
C5   Units
Required
Units
Recommended
 
C5 Total academic units   24
C5 English   4
C5 Mathematics   4
C5 Science   3
C5 Of these, units that must be <
lab</
  2 of above must
have lab component
C5 Foreign language   2
C5 Social studies   2
C5 History   1
C5 Academic electives   6
C5 Computer Science    
C5 Visual/Performing Arts   1
C5 Other (specify)   1*
*Fine or performing arts, speech and debate or
practical arts
Basis for Selection
C6 Do you have an open
admission policy, under which virtually all secondary school graduates or
students with GED equivalency diplomas are admitted without regard to
academic record, test scores, or other qualifications? If so, check which applies:</td
C6 Open admission policy as described above for all
students </td
 
C6 Open admission policy
as described above for most students, but–
 
C6 selective admission for out-of-
ate
students
 
C6 selective admission to some pro
ams
X
C6 other (explain):  
 
C7 Relative importance
of each of the following academic and nonacademic factors in first-time,
first-year, degree-seeking (freshman) admission decisions.
C7   Very
Important
Important Considered Not
Considered
C7 Academic        
C7 Rigor of secondary school
record
      X
C7 Class rank       X
C7 Academic G
A
      X
C7 Standardized test scores       X
C7 Application Essay       X
C7 Recommendation(s)       X
C7 Nonacademic       X
C7 Interview       X
C7 Extracurricular activities       X
C7 Talent/ability       X
C7 Character/personal qualities       X
C7

First generation </td

      X
C7 Alumni/ae relation       X
C7 Geographical residence       X
C7 State residency       X
C7 Religious
affiliation/commitment
      X
C7 Racial/ethnic status       X
C7 Volunteer work       X
C7 Work experience       X
C7 Level of applicant’s intere
t
      X
SAT and ACT Policies
C8 Entrance exams
  Yes No
C8A Does your institution make use of SAT, ACT, or SAT Subject Test
scores in admission decisions for first-time, first-year, degree-seeking
applicants? </
X  
C8A If yes, place check
marks in the appropriate boxes below to reflect your institution’s poli
ies
for use in admission for Fall 2020.
C8A   ADMISSION
C8A   Require Recommend Require
for Some
Consider
if Submitted
Not
Used
C8A SAT or ACT     X    
C8A ACT only         X
C8A SAT only         X
C8A SAT and SAT
Subject Tests or ACT
        X
C8A SAT Subject
Tests only
        X
C8B If your institution
will make use of the ACT in admission decisions for first-time, first-year,
degree-seeking applicants for Fall 2020, please indicate which ONE of the
following applies: (regardless of whether the writing score will be used in
the admissions process):
C8B ACT with writing
required
N/A
C8B ACT with writing
recommended
N/A
C8B ACT with or without
writing accepted
N/A
C8B If your institution
will make use of the SAT in admission decisions for first-time, first-year,
degree-seeking applicants </td
for Fall 2020 please indicate which ONE of the
following applies (regardless of whether the Essay score will be used
in the admissions process:
C8B SAT with Essay
component required
N/A
C8B SAT with Essay
component recommended
N/A
C8B SAT with or without
Essay component accepted
N/A
C8C Please indicate how your institution w
ill
use the SAT or ACT writing component; check all that apply:
C8C SAT essay ACT essay
C8C For admission    
C8C For placement    
C8C For advising    
C8C In place of
an application essay
   
C8C As a validity check on the application essay    
C8C No college
policy as of now
X X
C8C Not using
essay component
X X
C8D In addition, does your
institution use applicants’ test scores for academic advising?
C8D   Yes No
X  
C8E Latest date by which
SAT or ACT scores must be received for fall-term admission
N/A
C8E Latest date by which
SAT Subject Test scores must be received for fall-term admission
N/A
C8F If necessary, use this space to clarify your test policies
(e.g., if tests are recommended for some students, or if tests are not
required of some students): </ d>
C8F For incoming students, particularly first time in college
students, it is strongly recommended to submit ACT and/or SAT scores for the
purposes of placement and advising. </sp an>
C8G Please indicate which
tests your institution uses for placement (e.g., state tests):
C8G SAT X
C8G ACT X
C8G SAT Subject Tests  
C8G AP  
C8G CLEP  
C8G Institutional Exam X
C8G State Exam (specify):  
Freshman Profile
Provide information
for ALL enrolled, degree-seeking, full-time and part-time, first-time,
first-year (freshman) students enrolled in Fall 2018, including students who
began studies during summer, international students/nonresident aliens, and
students admitted under special arrangements.
C9 Percent and number of
first-time, first-year (freshman) students enrolled in Fall 2018 who
submitted national standardized (SAT/ACT) test scores. Include information for ALL enrolled
degree-seeking, first-time, first-year (freshman) students who submitted test
scores. Do not include partial t
est
scores (e.g., mathematics scores but not critical reading for a category of
students) or combine other standardized test results (such as TOEFL) in this
item. Do not convert SAT
scores to ACT scores and vice versa.
Do convert Old SAT scores to New SAT scores using the College
Board’s concordance tools and tables (sat.org/concordance).
</t
C9 Percent submitting SAT scores   Number
submitting SAT scores
 
C9 Percent submitting ACT scores   Number
submitting ACT scores
 
C9   25th Percentile 75th Percentile
C9 SAT
Evidence-Based Reading and Writing
   
C9 SAT Math    
C9 ACT Composite    
C9 ACT Math    
C9 ACT English    
C9 ACT Writing    
C9 Percent of first-time, first-year (freshman)
students with scores in each range:
C9   SAT
Evidence-Based Reading and Writing
SAT Math
C9 700-800    
C9 600-699    
C9 500-599    
C9 400-499    
C9 300-399    
C9 200-299    
Totals should = 100% 0.00% 0.00%
C9   ACT Composite ACT English ACT Math
C9 30-36      
C9 24-29      
C9 18-23      
C9 12-17      
C9 6-11      
C9 Below 6      
Totals should = 100% 0.00% 0.00% 0.00%
C10 Percent of all
degree-seeking, first-time, first-year (freshman) students who had high
school class rank within each of the following ranges (report information for
those students from whom you collected high school rank information).
C10 Percent in top tenth of high school graduating
class
 
C10 Percent in top
quarter of high school graduating class
 
C10 Percent in top half
of high school graduating class
  Top half + </td >
C10 Percent in bottom
half of high school graduating class
  bottom half = 100%
C10 Percent in bottom
quarter of high school graduating class
 
C10 Percent of total first-time, first-year (freshmen) students who
submitted high school class rank:
 
C11 Percentage of all
enrolled, degree-seeking, first-time, first-year (freshman) students who had
high school grade-point averages within each of the following ranges (using
4.0 scale). Report information o
nly
for those students from whom you collected high school GPA.
C11 Percent who had GPA
of 3.75 and higher
 
C11 Percent who had GPA
between 3.50 and 3.74
 
C11 Percent who had GPA
between 3.25 and 3.49
 
C11 Percent who had GPA
between 3.00 and 3.24
 
C11 Percent who had GPA
between 2.50 and 2.99
 
C11 Percent who had GPA
between 2.0 and 2.49
 
C11 Percent who had GPA
between 1.0 and 1.99
 
C11 Percent who had GPA
below 1.0
 
Totals should
= 100%
0.00%
       
C12 Average high school
GPA of all degree-seeking, first-time, first-year (freshman) students who
submitted GPA: </t
 
C12 Percent of total
first-time, first-year (freshman) students who submitted high school
GPA: </t
 
Admission Policies
C13 Application Fee
C13   Yes No
C13 Does your
institution have an application fee?
X  
C13 Amount of application fee: $40.00  
C13   Yes No
C13 Can it be
waived for applicants with financial need?
X  
C13 If you have an
application fee and an on-line application option, please indicate policy for
students who apply on-line:
C13 Same fee: X
C13 Free:  
C13 Reduced:  
C13   Yes No
C13 Can on-line application fee be
waived for applicants with financial need?
X  
C14 Application closing date
C14   Yes No
C14 Does your
institution have an application closing date?
  X
C14

Application closing date (fall): </t

N/A
C14

Priority date: </t

N/A
C15   Yes No
C15 Are first-time, first-year students accepted for terms other
than the fall?
X  
C16 Notification to
applicants of admission decision sent (fill in one only)
C16 On a rolling basis beginning
(date): </t
   
C16

By (date): </t

   
C16 Other: Rolling basi
throughout the year, no designated start date
   
     
C17 Reply policy for
admitted applicants (fill in one only)
C17

Must reply by (date): </t

N/A
C17 No set
date: </t
N/A
C17 Must reply by
May 1 or within _____ weeks if notified thereafter
N/A
C17

Other: </t

 
   
C17 Deadline for
housing deposit (MM/DD): </td
N/A
C17 Amount of
housing deposit: </td
N/A
C17 Refundable if
student does not enroll?
C17 Yes,
full
N/A
C17 Yes,
part
N/A
C17

No<

N/A
C18 Deferred admission
C18   Yes No
C18 Does your institution allow students to postpone enrollment
after admission?
X  
C18 If yes, maximum period of postponement: 1 year
C19 Early admission of high
school students
C19   Yes No
C19 Does your institution allow high school students to enroll as
full-time, first-time, first-year (freshman) students one year or more before
high school graduation?
X  
C20 Common Application Question removed from CDS. (Initiated during
2006-2007 cycle)
Early Decision and Early
Action Plans
C21 Early Decision
C21   Yes No
C21 Does your institution offer an early decision plan (an admission
plan that permits students to apply and be notified of an admission decision
well in advance of the regular notification date and that asks students to
commit to attending if accepted) for first-time, first-year (freshman)
applicants for fall enrollment? < /td>
  X
C21 If “yes
” plea
complete the following: </td
C21 First or only early
decision plan closing date
N/A
C21 First or only early
decision plan notification date
N/A
C21 Other early decision
plan closing date
N/A
C21 Other early decision
plan notification date
N/A
     
C21 For the Fall 2018
entering class:
C21 Number of early
decision applications received by your institution
N/A
C21 Number of applicants
admitted under early decision plan
N/A
C21 Please provide significant
details about your early decision plan: </t
C22 Early action
C22   Yes No
C22 Do you have a nonbinding early action plan whereby students are
notified of an admission decision well in advance of the regular notification
date but do not have to commit to attending your college? </td
  X
C22 If “yes
” plea
complete the following: </td
C22 Early action closing
date
N/A
C22 Early action
notification date
N/A
C22 Is your early action plan a “restrictive” plan unde
hich you
limit students from applying to other early plans?
C22 Yes No
C22 N/A N/A



 









Common Data Set Definitions
All definitions related to the financial aid section appear at the end of the Definitions document.
Items preceded by an asterisk (*) represent definitions agreed to among publishers which do not appear on the CDS document but may be present on individual publishers’ surveys.
* Academic advisement: Plan under which each student is assigned to a faculty member or a trained adviser, who, through regular meetings, helps the student plan and implement immediate and long-term academic and vocational goals.
Accelerated program: Completion of a college program of study in fewer than the usual number of years, most often by attending summer sessions and carrying extra courses during the regular academic term.
Admitted student: Applicant who is offered admission to a degree-granting program at your institution.
* Adult student services: Admission assistance, support, orientation, and other services expressly for adults who have started college for the first time, or who are re-entering after a lapse of a few years.
American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America) and maintaining tribal affiliation or community attachment.
Applicant (first-time, first year): An individual who has fulfilled the institution’s requirements to be considered for admission (including payment or waiving of the application fee, if any) and who has been notified of one of the following actions: admission, nonadmission, placement on waiting list, or application withdrawn (by applicant or institution).
Application fee: That amount of money that an institution charges for processing a student’s application for acceptance. This amount is not creditable toward tuition and required fees, nor is it refundable if the student is not admitted to the institution.
Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Associate degree: An award that normally requires at least two but less than four years of full-time equivalent college work.
Bachelor’s degree: An award (baccalaureate or equivalent degree, as determined by the Secretary of the U.S. Department of Education) that normally requires at least four years but not more than five years of full-time equivalent college-level work. This includes ALL bachelor’s degrees conferred in a five-year cooperative (work-study plan) program. (A cooperative plan provides for alternate class attendance and employment in business, industry, or government; thus, it allows students to combine actual work experience with their college studies.) Also, it includes bachelor’s degrees in which the normal four years of work are completed in three years.
Black or African American: A person having origins in any of the black racial groups of Africa.
Board (charges): Assume average cost for 19 meals per week or the maximum meal plan.
Books and supplies (costs): Average cost of books and supplies. Do not include unusual costs for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at your institution.
Calendar system: The method by which an institution structures most of its courses for the academic year.
Campus Ministry: Religious student organizations (denominational or nondenominational) devoted to fostering religious life on college campuses. May also refer to Campus Crusade for Christ, an interdenominational Christian organization.
* Career and placement services: A range of services, including (often) the following: coordination of visits of employers to campus; aptitude and vocational testing; interest inventories, personal counseling; help in resume writing, interviewing, launching the job search; listings for those students desiring employment and those seeking permanent positions; establishment of a permanent reference folder; career resource materials.
Carnegie units: One year of study or the equivalent in a secondary school subject.
Certificate: See Postsecondary award, certificate, or diploma.
Class rank: The relative numerical position of a student in his or her graduating class, calculated by the high school on the basis of grade-point average, whether weighted or unweighted.
College-preparatory program: Courses in academic subjects (English, history and social studies, foreign languages, mathematics, science, and the arts) that stress preparation for college or university study.
Common Application: The standard application form distributed by the National Association of Secondary School Principals for a large number of private colleges who are members of the Common Application Group.
* Community service program: Referral center for students wishing to perform volunteer work in the community or participate in volunteer activities coordinated by academic departments.
Commuter: A student who lives off campus in housing that is not owned by, operated by, or affiliated with the college. This category includes students who commute from home and students who have moved to the area to attend college.
Contact hour: A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuous basis (for program enrollment): A calendar system classification that is used by institutions that enroll students at any time during the academic year. For example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no requirement that classes begin on a certain date.
Cooperative education program: A program that provides for alternate class attendance and employment in business, industry, or government.
Cooperative housing: College-owned, -operated, or -affiliated housing in which students share room and board expenses and participate in household chores to reduce living expenses.
* Counseling service: Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit: Recognition of attendance or performance in an instructional activity (course or program) that can be applied by a recipient toward the requirements for a degree, diploma, certificate, or other formal award.
Credit course: A course that, if successfully completed, can be applied toward the number of courses required for achieving a degree, diploma, certificate, or other formal award.
Credit hour: A unit of measure representing an hour (50 minutes) of instruction over a 15-week period in a semester or trimester system or a 10-week period in a quarter system. It is applied toward the total number of hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Cross-registration: A system whereby students enrolled at one institution may take courses at another institution without having to apply to the second institution.
Deferred admission: The practice of permitting admitted students to postpone enrollment, usually for a period of one academic term or one year.
Degree: An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful completion of a program of studies.
Degree-seeking students: Students enrolled in courses for credit who are recognized by the institution as seeking a degree or formal award. At the undergraduate level, this is intended to include students enrolled in vocational or occupational programs.
Differs by program (calendar system): A calendar system classification that is used by institutions that have occupational/vocational programs of varying length. These schools may enroll students at specific times depending on the program desired. For example, a school might offer a two-month program in January, March, May, September, and November; and a three-month program in January, April, and October.
Diploma: See Postsecondary award, certificate, or diploma.
Distance learning: An option for earning course credit at off-campus locations via cable television, internet, satellite classes, videotapes, correspondence courses, or other means.
Doctor’s degree-research/scholarship: A Ph.D. or other doctor's degree that requires advanced work beyond the master’s level, including the preparation and defense of a dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or scholarly achievement. Some examples of this type of degree may include Ed.D., D.M.A., D.B.A., D.Sc., D.A., or D.M, and others, as designated by the awarding institution.
Doctor’s degree-professional practice: A doctor’s degree that is conferred upon completion of a program providing the knowledge and skills for the recognition, credential, or license required for professional practice. The degree is awarded after a period of study such that the total time to the degree, including both pre-professional and professional preparation, equals at least six full-time equivalent academic years. Some of these degrees were formerly classified as “first-professional” and may include: Chiropractic (D.C. or D.C.M.); Dentistry (D.D.S. or D.M.D.); Law (L.L.B. or J.D.); Medicine (M.D.); Optometry (O.D.); Osteopathic Medicine (D.O); Pharmacy (Pharm.D.); Podiatry (D.P.M., Pod.D., D.P.); or, Veterinary Medicine (D.V.M.), and others, as designated by the awarding institution.
Doctor’s degree-other: A doctor’s degree that does not meet the definition of a doctor’s degree - research/scholarship or a doctor’s degree - professional practice.
Double major: Program in which students may complete two undergraduate programs of study simultaneously.
Dual enrollment: A program through which high school students may enroll in college courses while still enrolled in high school. Students are not required to apply for admission to the college in order to participate.
Early action plan: An admission plan that allows students to apply and be notified of an admission decision well in advance of the regular notification dates. If admitted, the candidate is not committed to enroll; the student may reply to the offer under the college’s regular reply policy.
Early admission: A policy under which students who have not completed high school are admitted and enroll full time in college, usually after completion of their junior year.
Early decision plan: A plan that permits students to apply and be notified of an admission decision (and financial aid offer if applicable) well in advance of the regular notification date. Applicants agree to accept an offer of admission and, if admitted, to withdraw their applications from other colleges. There are three possible decisions for early decision applicants: admitted, denied, or not admitted but forwarded for consideration with the regular applicant pool, without prejudice.
English as a Second Language (ESL): A course of study designed specifically for students whose native language is not English.
Exchange student program-domestic: Any arrangement between a student and a college that permits study for a semester or more at another college in the United States without extending the amount of time required for a degree. See also Study abroad.
External degree program: A program of study in which students earn credits toward a degree through independent study, college courses, proficiency examinations, and personal experience. External degree programs require minimal or no classroom attendance.
Extracurricular activities (as admission factor): Special consideration in the admissions process given for participation in both school and nonschool-related activities of interest to the college, such as clubs, hobbies, student government, athletics, performing arts, etc.
First-time student: A student attending any institution for the first time at the level enrolled. Includes students enrolled in the fall term who attended a postsecondary institution for the first time at the same level in the prior summer term. Also includes students who entered with advanced standing (college credit earned before graduation from high school).
First-time, first-year (freshman) student: A student attending any institution for the first time at the undergraduate level. Includes students enrolled in the fall term who attended college for the first time in the prior summer term. Also includes students who entered with advanced standing (college credits earned before graduation from high school).
First-year student: A student who has completed less than the equivalent of 1 full year of undergraduate work; that is, less than 30 semester hours (in a 120-hour degree program) or less than 900 contact hours.
Freshman: A first-year undergraduate student.
*Freshman/new student orientation: Orientation addressing the academic, social, emotional, and intellectual issues involved in beginning college. May be a few hours or a few days in length; at some colleges, there is a fee.
Full-time student (undergraduate): A student enrolled for 12 or more semester credits, 12 or more quarter credits, or 24 or more contact hours a week each term.
Geographical residence (as admission factor): Special consideration in the admission process given to students from a particular region, state, or country of residence.
Grade-point average (academic high school GPA): The sum of grade points a student has earned in secondary school divided by the number of courses taken. The most common system of assigning numbers to grades counts four points for an A, three points for a B, two points for a C, one point for a D, and no points for an E or F. Unweighted GPA’s assign the same weight to each course. Weighting gives students additional points for their grades in advanced or honors courses.
Graduate student: A student who holds a bachelor’s or equivalent, and is taking courses at the post-baccalaureate level.
* Health services: Free or low cost on-campus primary and preventive health care available to students.
High school diploma or recognized equivalent: A document certifying the successful completion of a prescribed secondary school program of studies, or the attainment of satisfactory scores on the Tests of General Educational Development (GED), or another state-specified examination.
Hispanic or Latino: A person of Mexican, Puerto Rican, Cuban, South or Central American, or other Spanish culture or origin, regardless of race.
Honors program: Any special program for very able students offering the opportunity for educational enrichment, independent study, acceleration, or some combination of these.
Independent study: Academic work chosen or designed by the student with the approval of the department concerned, under an instructor’s supervision, and usually undertaken outside of the regular classroom structure.
In-state tuition: The tuition charged by institutions to those students who meet the state’s or institution’s residency requirements.
International student: See Nonresident alien.
International student group: Student groups that facilitate cultural dialogue, support a diverse campus, assist international students in acclimation and creating a social network.
Internship: Any short-term, supervised work experience usually related to a student’s major field, for which the student earns academic credit. The work can be full- or part-time, on- or off-campus, paid or unpaid.
* Learning center: Center offering assistance through tutors, workshops, computer programs, or audiovisual equipment in reading, writing, math, and skills such as taking notes, managing time, taking tests.
* Legal services: Free or low cost legal advice for a range of issues (personal and other).
Liberal arts/career combination: Program in which a student earns undergraduate degrees in two separate fields, one in a liberal arts major and the other in a professional or specialized major, whether on campus or through cross‑registration.
Master's degree: An award that requires the successful completion of a program of study of generally one or two full-time equivalent academic years of work beyond the bachelor's degree. Some of these degrees, such as those in Theology (M.Div., M.H.L./Rav) that were formerly classified as "first-professional", may require more than two full-time equivalent academic years of work.
Minority affiliation (as admission factor): Special consideration in the admission process for members of designated racial/ethnic minority groups.
* Minority student center: Center with programs, activities, and/or services intended to enhance the college experience of students of color.
Model United Nations: A simulation activity focusing on conflict resolution, globalization, and diplomacy. Assuming roles as foreign ambassadors and “delegates,” students conduct research, engage in debate, draft resolutions, and may participate in a national Model UN conference.
Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Nonresident alien: A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.
* On-campus day care: Licensed day care for students’ children (usually age 3 and up); usually for a fee.
Open admission: Admission policy under which virtually all secondary school graduates or students with GED equivalency diplomas are admitted without regard to academic record, test scores, or other qualifications.
Other expenses (costs): Include average costs for clothing, laundry, entertainment, medical (if not a required fee), and furnishings.
Out-of-state tuition: The tuition charged by institutions to those students who do not meet the institution’s or state’s residency requirements.
Part-time student (undergraduate): A student enrolled for fewer than 12 credits per semester or quarter, or fewer than 24 contact hours a week each term.
* Personal counseling: One-on-one or group counseling with trained professionals for students who want to explore personal, educational, or vocational issues.
Post-baccalaureate certificate: An award that requires completion of an organized program of study requiring 18 credit hours beyond the bachelor’s; designed for persons who have completed a baccalaureate degree but do not meet the requirements of academic degrees carrying the title of master.
Post-master’s certificate: An award that requires completion of an organized program of study of 24 credit hours beyond the master’s degree but does not meet the requirements of academic degrees at the doctoral level.
Postsecondary award, certificate, or diploma: Includes the following three IPEDS definitions for postsecondary awards, certificates, and diplomas of varying durations and credit/contact hour requirements—
Less Than 1 Academic Year: Requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in less than 1 academic year (2 semesters or 3 quarters) or in less than 900 contact hours by a student enrolled full-time.
At Least 1 But Less Than 2 Academic Years: Requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at least 1 but less than 2 full-time equivalent academic years, or designed for completion in at least 30 but less than 60 credit hours, or in at least 900 but less than 1,800 contact hours.
At Least 2 But Less Than 4 Academic Years: Requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at least 2 but less than 4 full-time equivalent academic years, or designed for completion in at least 60 but less than 120 credit hours, or in at least 1,800 but less than 3,600 contact hours.
Private institution: An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other than public funds, and operated by other than publicly elected or appointed officials.
Private for-profit institution: A private institution in which the individual(s) or agency in control receives compensation, other than wages, rent, or other expenses for the assumption of risk.
Private nonprofit institution: A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses for the assumption of risk. These include both independent nonprofit schools and those affiliated with a religious organization.
Proprietary institution: See Private for-profit institution.
Public institution: An educational institution whose programs and activities are operated by publicly elected or appointed school officials, and which is supported primarily by public funds.
Quarter calendar system: A calendar system in which the academic year consists of three sessions called quarters of about 12 weeks each. The range may be from 10 to 15 weeks. There may be an additional quarter in the summer.
Race/ethnicity: Category used to describe groups to which individuals belong, identify with, or belong in the eyes of the community. The categories do not denote scientific definitions of anthropological origins. A person may be counted in only one group.
Race/ethnicity unknown: Category used to classify students or employees whose race/ethnicity is not known and whom institutions are unable to place in one of the specified racial/ethnic categories.
Religious affiliation/commitment (as admission factor): Special consideration given in the admission process for affiliation with a certain church or faith/religion, commitment to a religious vocation, or observance of certain religious tenets/lifestyle.
* Religious counseling: One-on-one or group counseling with trained professionals for students who want to explore religious problems or issues.
* Remedial services: Instructional courses designed for students deficient in the general competencies necessary for a regular postsecondary curriculum and educational setting.
Required fees: Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student who does NOT pay is the exception. Do not include application fees or optional fees such as lab fees or parking fees.
Resident alien or other eligible non-citizen: A person who is not a citizen or national of the United States and who has been admitted as a legal immigrant for the purpose of obtaining permanent resident alien status (and who holds either an alien registration card [Form I-551 or I-151], a Temporary Resident Card [Form I-688], or an Arrival-Departure Record [Form I-94] with a notation that conveys legal immigrant status, such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian).
Room and board (charges)—on campus: Assume double occupancy in institutional housing and 19 meals per week (or maximum meal plan).
Secondary school record (as admission factor): Information maintained by the secondary school that may include such things as the student’s high school transcript, class rank, GPA, and teacher and counselor recommendations.
Semester calendar system: A calendar system that consists of two semesters during the academic year with about 16 weeks for each semester of instruction. There may be an additional summer session.
Student-designed major: A program of study based on individual interests, designed with the assistance of an adviser.
Study abroad: Any arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or through a cooperative agreement with some other U.S. college or an institution of another country.
* Summer session: A summer session is shorter than a regular semester and not considered part of the academic year. It is not the third term of an institution operating on a trimester system or the fourth term of an institution operating on a quarter calendar system. The institution may have 2 or more sessions occurring in the summer months. Some schools, such as vocational and beauty schools, have year-round classes with no separate summer session.
Talent/ability (as admission factor): Special consideration given to students with demonstrated talent/abilities in areas of interest to the institution (e.g., sports, the arts, languages, etc.).
Teacher certification program: Program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and secondary schools.
Transfer applicant: An individual who has fulfilled the institution’s requirements to be considered for admission (including payment or waiving of the application fee, if any) and who has previously attended another college or university and earned college-level credit.
Transfer student: A student entering the institution for the first time but known to have previously attended a postsecondary institution at the same level (e.g., undergraduate). The student may transfer with or without credit.
Transportation (costs): Assume two round trips to student’s hometown per year for students in institutional housing or daily travel to and from your institution for commuter students.
Trimester calendar system: An academic year consisting of 3 terms of about 15 weeks each.
Tuition: Amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
* Tutoring: May range from one-on-one tutoring in specific subjects to tutoring in an area such as math, reading, or writing. Most tutors are college students; at some colleges, they are specially trained and certified.
Unit: a standard of measurement representing hours of academic instruction (e.g., semester credit, quarter credit, contact hour).
Undergraduate: A student enrolled in a four- or five-year bachelor’s degree program, an associate degree program, or a vocational or technical program below the baccalaureate.
* Veteran’s counseling: Helps veterans and their dependents obtain benefits for their selected program and provides certifications to the Veteran’s Administration. May also provide personal counseling on the transition from the military to a civilian life.
* Visually impaired: Any person whose sight loss is not correctable and is sufficiently severe as to adversely affect educational performance.
Volunteer work (as admission factor): Special consideration given to students for activity done on a volunteer basis (e.g., tutoring, hospital care, working with the elderly or disabled) as a service to the community or the public in general.
Wait list: List of students who meet the admission requirements but will only be offered a place in the class if space becomes available.
Weekend college: A program that allows students to take a complete course of study and attend classes only on weekends.
White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
* Women’s center: Center with programs, academic activities, and/or services intended to promote an understanding of the evolving roles of women.
Work experience (as admission factor): Special consideration given to students who have been employed prior to application, whether for relevance to major, demonstration of employment-related skills, or as explanation of student’s academic and extracurricular record.
Financial Aid Definitions
Awarded aid: The dollar amounts offered to financial aid applicants.
External scholarships and grants: Scholarships and grants received from outside (private) sources that students bring with them (e.g., Kiwanis, National Merit scholarships). The institution may process paperwork to receive the dollars, but it has no role in determining the recipient or the dollar amount awarded.
Financial aid applicant: Any applicant who submits any one of the institutionally required financial aid applications/forms, such as the FAFSA.
Indebtedness: Aggregate dollar amount borrowed through any loan program (federal, state, subsidized, unsubsidized, private, etc.; excluding parent loans) while the student was enrolled at an institution. Student loans co-signed by a parent are assumed to be the responsibility of the student and should be included.
Institutional scholarships and grants: Endowed scholarships, annual gifts and tuition funded grants for which the institution determines the recipient.
Financial need: As determined by your institution using the federal methodology and/or your institution's own standards.
Need-based aid: College-funded or college-administered award from institutional, state, federal, or other sources for which a student must have financial need to qualify. This includes both institutional and noninstitutional student aid (grants, jobs, and loans).
Need-based scholarship or grant aid: Scholarships and grants from institutional, state, federal, or other sources for which a student must have financial need to qualify.
Need-based self-help aid: Loans and jobs from institutional, state, federal, or other sources for which a student must demonstrate financial need to qualify.
Non-need-based scholarship or grant aid: Scholarships and grants, gifts, or merit-based aid from institutional, state, federal, or other sources (including unrestricted funds or gifts and endowment income) awarded solely on the basis of academic achievement, merit, or any other non-need-based reason. When reporting questions H1 and H2, non-need-based aid that is used to meet need should be counted as need-based aid.
Note: Suggested order of precedence for counting non-need money as need-based:
Non-need institutional grants
Non-need tuition waivers
Non-need athletic awards
Non-need federal grants
Non-need state grants
Non-need outside grants
Non-need student loans
Non-need parent loans
Non-need work
Non-need-based self-help aid: Loans and jobs from institutional, state, or other sources for which a student need not demonstrate financial need to qualify.
Private student loans: A nonfederal loan made by a lender such as a bank, credit union or private lender used to pay for up to the annual cost of education, less any financial aid received.
Work study and employment: Federal and state work study aid, and any employment packaged by your institution in financial aid awards.

INTERACTIVE REPORTS

Detailed data on Student Enrollment Characteristics, Degrees Awarded, Graduation and Retention Rates, and more.

COMMON DATA SETS

The Common Data Set (CDS) is a collaborative effort among postsecondary schools, colleges, universities, and publishers as represented by the College Board, Peterson's, and U.S. News & World Report to standardize data items and definitions.

FACT BOOKS

The St. Petersburg College Fact Book is intended to serve the informational needs of the College community including administration, faculty, staff, students, alumni and all other outside inquiries.

MEET THE TEAM

  • Fawzi Al Nassir
  • Theresa Dimmer
  • Edin Jakupovic
  • Raynier Mohammed
  • Noelle Sanchez

RESOURCES

Frequently used external resources & references:

  • Florida College System
  • Workforce
  • Integrated Postsecondary Education Data System (IPEDS)